IG Initiative Leads to More Frequent Inspections at Exchange Firearms Counters
In spring 2021, the Exchange Office of Inspector General (IG) piloted an initiative to collect firearms-inspection reports conducted by outside agencies such as the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) and state law enforcement agencies.
IG Inspector Paul Martinez thoroughly reviews ATF forms and records during a firearms inspection at the Wright-Patterson Air Force Base Exchange.
The intent of the initiative was twofold: 1) to analyze inspection reports to identify possible areas of risk to the organization and 2) to use the data as a tool for future IG inspection planning. While review and analysis of the data uncovered opportunities to improve inspections of the Exchange’s firearm counters, it also revealed that all firearms counters generally operate at a high compliance rate with governing regulations.
The analysis, completed by lead firearms inspector Paul Martinez, identified areas where the Exchange may strengthen firearm counter operations. The top recommendation was to increase the number of firearms counters inspected annually by the IG. The Exchange directing authority for the Inspector General, the Director/CEO, and other executives overwhelmingly supported the recommendation and reinforced their commitment to ensure firearms sales are conducted safely while complying with all federal/state laws and regulations. By increasing the number of inspected facilities, the IG will be able to inspect each firearm counter within a three-year cycle.
This initiative is one way the IG seeks to improve the efficiency and effectiveness of the Exchange through inspections and training. Ensuring all firearms sales comply with state and federal guidelines helps build the Exchange’s reputation with outside agencies and paves the way for opening additional firearms counters. Moreover, a focus on safety and compliance reduces the risk of an unfavorable inspection by the ATF or another agency.
The IG office traditionally notifies region leadership of upcoming firearm inspections affecting their facilities. New to 2021, the IG has shifted to no-notice firearm inspections. The move to no-notice inspections aligns IG operations with industry standards and ATF procedures. Additionally, no-notice inspections provide an accurate picture of firearm operations compliance without prior notification.
The IG portal has firearm information and resources that may be beneficial to facilities operating a firearms counter. Associates will find a Firearms Self-Assessment Checklist, which resembles the checklist used during IG firearm inspections. A compiled list of Lessons Learned/Best Practices is also on the IG portal and highlights practices that may benefit your local firearm counter.
With Exchange executives’ commitment and support, the IG office continually seeks to improve firearm operational compliance. Continual collaboration with members of the Executive Group-firearm program specialist ensures a unified effort for public safety and compliance.
